A warehouse in the cloud.

BAST – a system for a procurement group.

BAST is a system that integrates over 300 warehouses and manufacturers in the electric and lighting industry. The data it exchanges is available to the Group Members directly in their ERPs or via the web application we created. Inter-Elektro S.A. is a procurement group set up in order to represent common interests of the electric goods warehouses belonging to the Group. 

 At the moment the Group includes over 50 electric goods warehouses and their cooperation aims to reinforce the position of the entire Group as well as its individual members on both Polish and European distribution markets. The key factor that brought about the dynamic development of Inter-Elektro S.A. and which constantly reinforces its position amongst the leaders of electric goods distributors in Poland is its close cooperation with all the leading suppliers and completion of a number of new and innovative projects.

Let's talk about cooperation.

Problem

Members of the Procurement Group cannot make full use of its potential despite their membership.

Product availability is the key value that every distributor (Inter-Elektro S.A. member) would like to supply their clients with. Small and medium-sized distributors are not able to compete with product availability on the market which is becoming more and more consolidated allowing large entities to sometimes gain almost a monopoly. The benefits from integrating Inter-Elektro members include: 
• achieving product availability and being able to make full use of it; The Group from each of the        Members, 
• sharing the cost of integration with the Producers, 
• reducing the amount of slow moving stock and thus releasing „frozen” financial resources.

Insight 
What if every Member of the Group had another large virtual warehouse?

A system that integrates Wholesalers, i.e. Members of the Procurement Group, with one another, with the Procurement Group and with manufacturers of electric goods.

Business assumptions

The aim of the project is to create an IT system to improve the performance of the Inter-Elektro S.A. company and its particular Members by achieving aims such as:
  • Improved efficiency of using warehouse space which will result in decreased costs of its maintenance.
  • Sharing information on product availability between the individual Members which allows quick sales and purchases of goods between the Members.
  • Group purchases made easier for Inter-Elektro S.A.
  • Making information about the products, particularly their technical parameters using the ETIM standard, available to the Members via the www interface of the BAST and API System.
  • Preparing reports for Inter-Elektro S.A. that make it possible to get to know and understand better the current market trends and to respond proactively to the customers’ needs.
  • Ensuring a high level of safety of the system by means of an advanced system of authorisations for the individual modules as well as multistage authentication (2FA).

Key functionalities

The suggested solution is a system of an integrated network of electric goods warehouses, which:

  • Shows the current stock levels of the individual members of the Group.
  • Allows placing orders between Group Members.
  • Exchanges information on the products.
  • Collects sales data, which makes it possible to plan and negotiate contracts with manufacturers.

Scope of activity

Integrations

  • Comarch Optima
  • Comarch XL
  • Streamsoft Presitż
  • Subiekt GT
  • Dedicated integrations

Coordination

  • planning
  • workshops
  • vision
  • management

Interface

  • UI project
  • responsiveness
  • tests
  • naming
  • branding

Diagram of system operation – exchanged information.

Project management

Our task is not only to implement the system but also to identify the needs, to plan activities, to design functionalities and to offer suggestions on the development of the system as well as to deliver regular presentations.  Coordinating the implementation with the individual Group Members is also quite a challenge.  All this makes us become more of a technological partner than “simply” just a contractor that develops the System.

Digital products

Iteration workflow in the project

marek

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Design and identification

To design the UX and the interface is to plan the processes that the Users will have to follow and then to use a library of items such as tables, forms, buttons, tabs, menus, etc. in order to create these processes.
In order to create and develop the system in an effective way, the design process requires a synthesis of the possible scenarios and actions, translating them into elements of the interface and finally planning their lay-out on screens in a user friendly way. At the same time, in order to give the system a bit of „character”, we have designed pictures for the key screens, which refer to the essence of the „cloud storage” system in a very literal way and inform the user about what has happened in the system or what the user should do in the next step.

Continuous improvement

We believe that IT systems should be organic.  And so, while carrying out a project we analyse its impact on the organisation, modify the tasks and re-define business goals.
Close cooperation with the management of the Group allowed us to understand the goals not only for this particular project but also for the Procurement Group and its individual Members.  As a result the system has become the key element for the Company’s ecosystem.  

At the same time, the evolution of the individual Members proceeds at a pace adjusted to the needs and possibilities of each individual Member separately. We have cooperated continuously since 2017, and the Chairman of the Board has summed up our to-date activities as follows:

References

"We started our cooperation with grupa KMK on the BAST system in 2017.  Since then the project has been developed and managed perfectly.  The distinguishing features of grupa KMK is keeping to deadlines, flexibility, availability, professional attitude and most importantly the ability to present complicated IT solutions in an understandable way”.

Zbigniew Mastek, Inter-Elektro S.A.

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